How to Designing Powerpoint Presentation

  Why powerpoint Presentation:

   The presentation is a collection of individual slides tat contain information. Powerpoint are commonly used in business meeting and educational purposes.Thus it can display text, table,chart,graphics and word processing and media in slides.

MS-- 2000,2002,2003,2007,2010,2013,2016,2019.



Number slides:

•   Make do with a few slides

•   The more the number of slides the m ore complex it gets and the attention of the participants is lost.

•   Keep the number of slides to the minimum

Fewer words:

•  Use a single word or sentence and then elaborate  as you present.

Simple Language:

•   Jargon ans slag should be avoided.

•   The language used should be simple and understood by all

•   Abbreviated words should be used only after using the full form for the first time.

•   Abbreviations that are used in a particular  sector may not be understood when you are making a presentation to people from other sectors.

A Few images per slide:

•  Adding too may images will cause confusion and distraction.

• The presenter and the audience may lose their flow of thoughts.

one thought per slide

• Cover a single sub-topic in a slide.

• Do not overlap sub topics in the same slide.

Effective use of Quotations:

• Powerful quotations can do the trick for conveying messages faster and in an efficient manner.

• This helps reduce the number of slides and gets the audience thinking.

• Remember to give credit to the author.

The Final Slide:

• Include an FAQ where relevant.

• End with a thank you slide so that the audience is aware that is the end of the session.

• They will also be ready to ask questions and hence any kind of confusion is reduced.

Readable Font:

• No one like to strain their eyes while reading the presentation content in a presentation.

• The size and font type should be reachable even from the end of the room when projected.

• Use  italics and bold emphasis.

Avoid all UPPER CASE

• Use of all UPPER CASE in  a sentence makes it look jumbled and difficult to read.

Attractive slides

• Use template matching the need of the topic.

• Use images to simplify content:

• Images speak louder than words while explaining scenarios.

• We should try and use images or flow charts to simplify the subject.

Sound/Animation

• Do not use unnecessary sound and animation in between the presentation.

• These are a distraction and may lead to confusion in understanding the topic.

Background:

• Background to be simple.

• Avoid slides with dark text on dark background.

• The text and background colours should complement each other.

Use Visual Aids

• Aids like charts,excel sheet,illustrations and diagrams are used to asset in creating effective presentations.

• Videos can be used for conveying the message in motivational and inspiring topics and help break the money.

Basic Shortcut Keys

Ctrl+ A        Select all

Ctrl+B         Bold

Ctrl+C        Copy

Ctrl+D        Created Slide  

Ctrl+E        Align

Ctrl+F        Find

Ctrl+H        Replace

Ctrl+I          Italic

Ctrl+J         Justify

Ctrl+k         Insert hyperlink

Ctrl+M        New black slide

Ctrl+N        New slide

Ctrl+O        Open

Ctrl+P        Print

Ctrl+R        Move right

Ctrl+S        Save

Ctrl+T        Open the font

Ctrl+U        Underline

Ctrl+V         Paste

Ctrl+W       Close

Ctrl+X        Cut

Ctrl+Y        Repeat the last action

Ctrl +Z       Undo

F1                  Help menu

F5                  Slide show

F7                  Checking grammer and spell 

F12                Save As

TIPS: 

Donot use a lot of words

The first slide must state the topic only

State the objectives in a text box on the next slides

Avoid multiple colours

Use the topic as the header for each slide

Start a subtopic on a fresh slide

Use calibri font 

Use bullets instead of paragraphs

Use visual aids

Template which best suites subject

No spelling errors

Donot use many animations

Enhance the message

Conclusion:

Plan --  based on audience,purpose,time frame and content

Prepare-- presenataion and proof of read,prompt cards visual aids.

Practice--  do a try,check time.

Present--  speak clearly and involve the audience.